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Planday video tutorials for employees
Planday video tutorials for employees

Here you will find a collection of short videos to help you get started with Planday.

Stina Klauk avatar
Written by Stina Klauk
Updated over a week ago

🎯 This guide is best suited for employees using Planday. Users with higher security levels may find these guides helpful if they need to use Planday daily. See Planday video tutorials for admins and managers.

💡 The video shows the iOS version. As an Android user, you will notice minor differences in the design, but the functionality is the same.

Download the Planday app

Change your app settings or set up shifts to sync with your calendar

Syncing your Planday shifts with your iCal or Google Calendar will allow you to integrate your work shifts into your regular calendar, giving you a complete overview of all your essential engagements from one place.

How to check your upcoming shifts

Check your upcoming shifts, including:

  • which Department are you going to be working in (location)

  • what are you going to be doing at work (position or shift type)

  • and who you will be working with!

How to check and bid on open shifts

Usually, Open shifts are shifts that you can request if you want to do some extra work. See the available shifts and apply for them straight from the app.

Check your messages

You can also send messages through Planday to your managers and colleagues. Use the app to keep up with your team and other notifications!

Read the latest announcements from your team or manager

Keep up to date with company news and bulletins shared through Planday.

Posts on the News feed will remain available, so you can refer back whenever you want to.

Punch in to start your shift

You can punch in for a shift once you are physically at work and punch out when you leave right from the Planday app or web (if enabled by your company). Registering your shifts precisely lets your manager know how long you worked, which means you get paid for your time. Remember to leave a comment if you were late or stayed extra on a shift.

Set your availability preference for work

Setting your availability preferences indicates to your manager when it is good for you to work or, more importantly, when you are unavailable. When your manager makes the schedule, they will be able to see your preferences and hopefully schedule you based on your wishes. Marking unavailability is not the same as leave requests. You should ask for time off instead to prevent yourself from being scheduled.

See upcoming events and indicate your attendance

Your company can invite you to Events through the Planday app, so you know what is going on and when. This can be for a work-related training event or a social activity. Make sure to check out the Event, its location and time, and let your company know if you can attend!

See related articles:

ℹ️ Need more help?

Contact your Planday admin or leader if you have questions about using Planday.
🔍 Search the Help Center | See video tutorials at

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