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How to show additional payroll costs on the schedule
How to show additional payroll costs on the schedule

Enabling payroll costs gives you a more realistic view of your labour costs when scheduling.

Stina Klauk avatar
Written by Stina Klauk
Updated over a week ago

๐ŸŽฏ For advanced admins. See How to configure revenue in Planday.

Additional payroll costs are used to get a realistic overview of your actual employment costs by factoring in payroll elements that can add to the total scheduled cost of an employee.
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As an example, additional payroll costs can be used to forecast superannuation costs (through an additional payroll cost of 10 %).
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To get started, go to Settings > Reports > Revenue and then Additional payroll costs. Click Create and you can start to set up an additional payroll cost, as a percentage.

There are a few more details that you can configure:

  • Title: Name the additional payroll cost, so you can find it later if needed.

  • Additional payroll costs: Add in the percentage you would like to inflate the rate by (the percentage you'd like to simulate the costs with).

  • Wage type: Choose which method of payment you would like to inflate. This can be Schedule costs, such as hourly rates (hourly wage), Shift rates (wage per shift), or salaries (fixed salary).

  • Employee type: Choose a specific employee type that this rule will affect.
    By default, the additional payroll cost will apply to All employee types.
    โ€‹๐Ÿ’ก If you need to change that, you'll have to save your changes first and then reopen the payroll cost details page, from the โœ๏ธ icon, to edit it.

  • Description: Optionally, you can write a note to describe the additional cost.


Example: Application of the additional payroll costs on the schedule

Additional payroll costs will affect both the costs on the schedule and the revenue report.
โ€‹Please keep in mind that as this addition only takes place for scheduled costs (as a simulation), these rules will not change the payroll costs.
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This can be useful when checking the Revenue bar on the Schedule page. Here is the Revenue bar, with both revenue and payroll costs displayed, before adding a simple 10% additional payroll cost:

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And here is the same bar, with the 10% rule attached:

image.png

As you can see, by adding the additional cost, a schedule that looks under budget would come in over budget when the scheduled costs more accurately represent the actual cost of employment.


See related articles:

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