šÆ This article is relevant to Planday customers who have enabled the Restaurant Award on Planday. It provides an overview of the relevant functionality in Planday and the content of Plandayās built-in award interpretation feature (āAward libraryā) for the Restaurant Industry and links to additional guides to ease the set-up process of a Planday organisation.
If youāre unsure of the correct Award coverage for your company or your employees, we encourage you to visit the Fair Work Commission Awards finder page or contact the Fair Work Ombudsman to discuss this further. Getting this right is very important and sets the foundation for paying your employees correctly. You should also seek any independent legal advice as appropriate for your business.
Please also note that Planday focuses on the most common time and attendance related parts of the Restaurant Award and does not cover all award requirements, for example allowances, shift work and some overtime. Please refer to the schedule in our T&Cs and this Help Centre article for more information about the award exclusions.
Changing or overriding award configurations
Set out below is how Planday configures award requirements relating to contract rules, break rules, shift types and overtime. Whilst you are able to change the hours or rules specified, please note that overriding or changing these configurations could be in breach of your compliance obligations. You should seek independent legal advice as appropriate for your business.
Link to the official award: http://awardviewer.fwo.gov.au/award/show/MA000119
Employee types
āEmployee typesā are used to define the employeeās employment basis. This is important to ensure that your employees are covered by the appropriate rules and automations in Planday.
Action required: Map your employees to the correct employee type. Learn more about Employee types in this article.
Name of Employee type |
Full time |
Part time |
Casual (Intro level - Level 2) |
Casual (Level 3 - Level 6) |
Classifications
āClassificationsā can be used to set your employeesā minimum hourly rates as per the Award. Please note that Planday supports the most common classifications of the Award. They are pre-set for your convenience as detailed below.
Note: Casual loading for casual employees is added automatically and separately with a payroll supplement.
Action required: Assign a classification to your employees. Learn more about classifications in this article.
Name of Classification | Level |
Adult | Intro level Levels 1 - 6 |
20 years | Intro level Levels 1 - 5 |
19 years | Intro level Levels 1 - 5 |
18 years | Intro level Levels 1 - 5 |
17 years | Intro level Levels 1 - 2 |
Under 17 years of age | Intro level Levels 1 - 2 |
Note: Classifications for apprentices are not supported in Planday. We recommend the following article here to enable the manual setup of an employeeās hourly rate should you wish.
Itās important to always check the Award and Fair Workās Pay and Conditions Tool (PACT) if youāre unsure of the correct classification(s) to allocate to your business. Getting this right is very important and sets the foundation for paying your employees correctly. Alternatively contact the Fair Work Ombudsman to discuss this in more detail.
Ordinary hours
This outlines and forms the foundational amount of hours worked by an employee before overtime is triggered, as described by the award. These are supported in Planday with āContract rulesā.
Contract rules
You can define each individual employeeās ordinary hours by using Contract rules and visually see how youāre distributing the hours in the schedule. These rules set the foundation for applying overtime rates (covered further down).
Action required:
Review your part time and full time employees ordinary hours of work in line with the relevant award clauses.
Map your employees to the correct contract rules, or create/customise rules relevant to your circumstances. Learn more in this article.
Click here if you want to learn how to change the rules to meet your specific requirements.
Contract rule | Weekly interval | Max hours per day |
Full-time | 38 hours per week | 11.5 hours |
Part-time** | 38 hours per week | 11.5 hours |
Casual | 38 hours per week | 12 hours |
**Note that āGuaranteed hoursā is not supported in the āContract ruleā feature. We recommend using āContracted availabilityā to define days and hours of your employeesā availability. See full list of features still in development.
Break rules
By using āBreak rulesā allows you to automatically apply a set of breaks to the shifts in your schedule according to award specifications. You can also add/remove additional breaks and edit them manually on a shift-by-shift basis. Learn more about break rules in this article.
Automatic breaks
Length of shift | Type of Break(s) |
5 hours or more and up to 10 hours | 1 x 30 min unpaid meal break |
More than 10 hours | 2 x 20 min paid rest break + 1 x 30 min unpaid meal break |
Action required:
Review the pre-defined break rules under Settings > Schedule > Breaks and verify that the breaks are set up in accordance with how your business operates. Pay special attention to the start and end times of the breaks particularly when using the āTimesheetsā feature with pre-defined break rules.
We encourage you to ensure you review disbursement of breaks in shifts in the āTimesheetsā feature and adjust them accordingly.
Manual breaks
Note: The settings of break rules only look at individual shifts and not the total hours per day.
Please ensure you review the placement of rest and meal breaks in shifts allocated to employees and update as needed to meet your compliance obligations.
The following scenario(s) can be completed using the āTimesheetsā feature once shifts have been completed. To learn more, click here.
Meal break delayed or not taken
If an unpaid meal break is delayed or not taken youāll manually have to adjust the shift to ensure the 50% penalty is applied. This isnāt automated, and youāll need to split the shift in the schedule.
To split a shift, you need to adjust the planned shift so it aligns with the hours worked up until the unpaid meal break should have been taken and remove the break. Next you need to add a separate shift with the shift type āMissed meal breakā for the hours where penalties apply.
Steps:
Go to the Schedule.
Click on the Shift you need to split.
Edit start and/or end time so it aligns with the worked hours up until the meal break was supposed to be held and remove the break. Click save.
Create a new shift for the hours where penalties apply.
Add start and end time, Shift type āMissed meal breakā. Click save.
Where a meal break has been delayed, after adding in āMissed meal breakā shift per the last above step:
Create a new shift for the remainder of the hours worked
Add start and end time, select the appropriate Shift type (I.e. āNormalā, āOvertimeā etc.). Click save.
Shift types
With āShift typesā you can label particular shifts in the schedule thatās out of the ordinary. For example when an employee is on leave (Annual leave, Compassionate leave, etc.) or when an employee who normally works on the day a public holiday falls and is eligible for payment of their ordinary hours. Learn more about Shift types in this article.
Name of Shift type | Area of use |
Absent | For Absence (not award specific) |
Absent - Public holiday | Use this shift type when your employee is absent on a public holiday and should be paid for their ordinary hours of work (only applicable for F.T and P.T) |
Annual leave (paid) | Used together with the Leave and Absence module |
Compassionate leave (CAS - unpaid) | Used together with the Leave and Absence module |
Compassionate leave (FT/PT - paid) | Used together with the Leave and Absence module |
Late | For Lateness (not award specific) |
Missed meal break | Use from when the meal break was supposed to start, until meal break is allowed |
Missed meal break on PH - Restaurant | Use from when the meal break was supposed to start, until meal break is allowed, during Public Holiday |
Missed meal break during RDO - Restaurant
| Use from when the meal break was supposed to start, until meal break is allowed, during work on a Rostered day off |
Missed meal break during OT | Use from when the meal break was supposed to start, until meal break is allowed, during Overtime |
Missed meal break during OT on PH - Restaurant | Use from when the meal break was supposed to start, until meal break is allowed, during Overtime on a Public Holiday |
Ordinary Hours on Public Holiday | Use when your employee is working on a Public Holiday |
Overtime | To manually record Overtime for example when work is required in excess of rostered hours. |
Overtime / Work on Rostered day off | Use when your employee is working on a Rostered day off and should be paid overtime |
Overtime on Public Holiday | Use when your employee is working on a Public Holiday and should be paid overtime |
Personal / Carerās leave (FT/PT - paid) | Used together with the Leave and Absence module |
Personal / Carerās leave (unpaid) | Used together with the Leave and Absence module |
Public Holiday Substitute | Use when you and your employee agree to observe the public holiday on a different weekday and still receive the penalty for work on a public holiday |
Sick No Pay | For Sickness (not award specific) |
Time Off | For Time off (not award specific) |
Training | To track training for Apprentices (no penalties or Overtime applies) |
Unpaid leave | Used together with the Leave and Absence module |
Working Time Rules
āWorking time rulesā provides you with a notification if you roster a shift that is in conflict with the predefined Working time rules. This prompt allows you to make an informed decision on what to do next. Planday supports some of the most common rostering restrictions in line with the Award and has pre-set rules for your convenience which are detailed below.
Name of working time rule | Applies to | Overtime or Rostering Restriction | Notes |
Maximum 12 Ordinary hours per day | Casual | Rostering restriction / Overtime | Warning will appear when attempting to schedule more than 12 hours in conflict with minimum shift length requirements.
Hours in excess of the 12 hours should be recorded as overtime using the āOvertimeā shift type |
Minimum 2 hours per shift | Casual | Rostering restriction | Warning will appear when attempting to schedule fewer than 2 hours in conflict with minimum shift length requirements.
We recommend always scheduling 2 or more hours, and if necessary leaving a comment on the shift if the employee should end their shift earlier. |
Minimum 3 hours per day | P.T | Rostering restriction | Warning will appear when attempting to schedule fewer than 3 hours in conflict with minimum shift length requirements.
We recommend always scheduling 3 or more hours, and if necessary leaving a comment on the shift if the employee should end their shift earlier. |
Minimum 6 hours per day | F.T | Rostering restriction | Warning will appear when attempting to schedule fewer than 6 hours in conflict with minimum shift length requirements.
We recommend always scheduling 6 or more hours, and if necessary leaving a comment on the shift if the employee should end their shift earlier. |
Maximum 11.5 Ordinary hours per day | F.T + P.T | Rostering restriction / Overtime | Warning will appear when attempting to schedule more than 11.5 hours.
Hours in excess of the 11.5 hours should be recorded as overtime using the āOvertimeā shift type |
Minimum 10 hours between ordinary hours | F.T + P.T | Rostering restriction / Overtime | Warning will appear when attempting to schedule a shift that is fewer than 10 ordinary hours from the end time of the previous shift scheduled.
Hours less than the 10 ordinary hours between shifts should be recorded as overtime using the āOvertimeā shift type |
Minimum 2 days off per week | P.T | Rostering restriction / Overtime | Warning will appear when attempting to schedule a shift in a week that does not have a minimum of 2 days off.
Hours worked in excess of this requirement should be recorded as overtime using the āOvertimeā shift type |
Minimum 8 hours break after working overtime** | All | Rostering restriction / Overtime | Warning will appear when attempting to schedule a shift that is fewer than 8 hours from the end time of the previous overtime shift worked.
Hours less than the 8 hours between overtime shifts should be treated as follows:
|
Maximum spread of hours for split shifts is 12** | F.T + P.T | Rostering restriction / Overtime | Warning will appear when attempting to schedule more than 12 hours.
Hours in excess of the 12 hours spread for split shifts should be recorded as overtime using the āOvertimeā shift type |
**Further information on these Working time rules are available in the following articles:
Overtime
This outlines the overtime as described by the Award*, supported by āContract rulesā, āTimesheetsā, āWorking time rulesā and āPayroll supplementsā.
Click here to learn more about approving and managing Overtime using the Timesheets feature.
| Overtime requirement | Supported by | Automatic | Action required |
Full-time employees | In excess of āordinary hoursā (Max 38 hours / week and Max 11.5 hours / day) | Contract rules, Working time rules, and Timesheets | ā | Suggested automatically in Timesheets |
| Work performed on a Rostered day off | Schedule | ā | Schedule manager needs to roster using shift type āOvertime / work on Rostered day offā |
| In excess of 12 hours spread for split shifts | Working time rules | ā | Working time rule warning will trigger in the schedule if the rule is ignored. Schedule manager then needs to split the shift and use shift type āOvertimeā for all hours exceeding 12 hours. |
| When rostered to work again, less than 8 hours after finishing Overtime (applies to all employee types) | Working time rules | ā | Warning will appear when attempting to schedule a shift that is fewer than 8 hours from the end time of the previous overtime shift worked.
Hours less than the 8 hours between overtime shifts should be treated as follows:
|
| When rostered to work again with less than 10 hours between ordinary hours (applies to F.T and P.T) |
|
| Working time rule warning will trigger in the schedule if the rule is violated. Schedule manager then needs to split the shift and use shift type āOvertimeā |
Part-time employees | In excess of āordinary hoursā (Max 38 hours / week and Max 11.5 hours / day) | Contract rules, Working time rules, and Timesheets | ā | Suggested automatically in Timesheets |
| Work performed on a Rostered day off | Schedule | ā | Schedule manager needs to roster using shift type āOvertime / work on Rostered day offā |
| In excess of the employeeās rostered hours | Schedule | ā | Suggested automatically in Timesheets if Punch Clock was used to record worked hours. If not, Schedule manager needs to split the shift in the schedule and use shift type āOvertimeā on hours before or after the rostered hours. |
| In excess of 12 hours spread for split shifts | Working time rules | ā | Working time rule warning will trigger in the schedule if the rule is violated. Schedule manager then needs to split the shift and use shift type āOvertimeā for all hours exceeding 12 hours. |
Casual employees | In excess of 38 hours per week and 12 hours per day | Contract rules, Working time rules, and Timesheets | ā | Suggested automatically in Timesheets |
| In excess of 12 hours spread for split shifts | Working time rules | ā | Working time rule warning will trigger in the schedule if the rule is violated. Schedule manager then needs to split the shift and use shift type āOvertimeā for all hours exceeding 12 hours. |
| Work performed on a Rostered day off | Schedule | ā | Schedule manager needs to roster using shift type āOvertime / work on Rostered day offā |
Please refer to the Fair Work Commission Awards finder page or contact the Fair Work Ombudsman for information on other situations in which overtime may be applicable.
Payroll Supplements
āPayroll supplementsā are used to make automatic adjustments to employeesā hourly rates or salaries based on set criteria. They are commonly used for penalties and overtime.
Learn more about Payroll supplements in this article.
Automatically applied using āShift typeā
Name | Applies | For |
MA000119 - Cas. Overtime M-F 0-2 & Work w.o break | When Overtime is performed and meal break is delayed or not taken, Mon-Fri (requires use of shift type āMissed OT meal breakā) | Casual |
MA000119 - Cas. Overtime M-F 2+ & Work w.o break | When more than 2 hours Overtime is performed and meal break is delayed or not taken, Mon-Fri (requires use of shift type āMissed OT meal breakā) | Casual |
MA000119 - Cas. Overtime Mon-Fri 0-2 | When Overtime is performed, Mon-Fri (requires use of shift type āOvertimeā) | Casual |
MA000119 - Cas. Overtime Mon-Fri 2+ | When more than 2 hours Overtime is performed, Mon-Fri (requires use of shift type āOvertimeā) | Casual |
MA000119 - Cas. Overtime on RDO | When Overtime is performed on a Rostered day off (requires use of shift type āOvertime / Work on Rostered day offā) | Casual |
MA000119 - Cas. Overtime on RDO & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Rostered day off (requires use of shift type āMissed meal break on RDOā) | Casual |
MA000119 - Cas. Overtime Sat 0-2 & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Saturday (requires use of shift type āMissed OT meal breakā) | Casual |
MA000119 - Cas. Overtime Sat 2+ & Work w.o break | When more than 2 hours Overtime is performed and meal break is delayed or not taken on a Saturday (requires use of shift type āMissed OT meal breakā) | Casual |
MA000119 - Cas. Overtime Saturday 0-2 | When Overtime is performed on a Saturday (requires use of shift type āOvertimeā) | Casual |
MA000119 - Cas. Overtime Saturday 2+ | When more than 2 hours Overtime is performed on a Saturday (requires use of shift type āOvertimeā) | Casual |
MA000119 - Cas. Overtime Sunday | When Overtime is performed on a Sunday (requires use of shift type āOvertimeā) | Casual |
MA000119 - Cas. Overtime Sunday & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Sunday (requires use of shift type āMissed OT meal breakā) | Casual |
MA000119 - Cas. Overtime on Public Holiday | When Overtime is performed on a Public Holiday (requires use of shift type āOvertime on Public Holidayā)* | Casual |
MA000119 - Cas. Overtime on PH & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Public Holiday (requires use of shift type āMissed OT meal breakā + āMissed OT meal break on PHā)* | Casual |
MA000119 - Cas. Penalty Saturday & Work w.o break | When ordinary hours is performed and meal break is delayed or not taken on a Saturday (requires use of shift type āMissed meal breakā) | Casual |
MA000119 - Cas. Penalty Sun lvl.0-2 & Work w.o br | When ordinary hours is performed and meal break is delayed or not taken on a Sunday (requires use of shift type āMissed meal breakā) | Casual level 0-2 |
MA000119 - Cas. Penalty Sun lvl.3-6 & Work w.o br | When ordinary hours is performed or not taken and meal break is delayed on a Sunday (requires use of shift type āMissed meal breakā) | Casual level 3-6 |
MA000119 - Cas. Penalty work on PH & Work w.o bre | When ordinary hours is performed and meal break is delayed or not taken on a Public Holiday (requires use of shift type āMissed meal breakā + āMissed meal break on PHā)* | Casual |
MA000119 - Overtime Mon-Fri 0-2 | When Overtime is performed, Mon-Fri (requires use of shift type āOvertimeā) | P.T + F.T |
MA000119 - Overtime Mon-Fri 0-2 & Work w.o break | When Overtime is performed and meal break is delayed or not taken, Mon-Fri (requires use of shift type āMissed OT meal breakā) | P.T + F.T |
MA000119 - Overtime Mon-Fri 2+ | When more than 2 hours Overtime is performed, Mon-Fri (requires use of shift type āOvertimeā) | P.T + F.T |
MA000119 - Overtime Mon-Fri 2+ & Work w.o break | When more than 2 hours Overtime is performed and meal break is delayed or not taken, Mon-Fri (requires use of shift type āMissed OT meal breakā) | P.T + F.T |
MA000119 - Overtime on RDO | When Overtime is performed on a Rostered day off (requires use of shift type āOvertime / Work on Rostered day offā) | P.T + F.T |
MA000119 - Overtime on RDO & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Rostered day off (requires use of shift type āMissed meal break on RDOā) | P.T + F.T |
MA000119 - Overtime Sat 0-2 & Work w.o break | When Overtime is performed and meal break is delayed on a Saturday (requires use of shift type āMissed OT meal breakā) | P.T + F.T |
MA000119 - Overtime Sat 2+ & Work w.o break | When more than 2 hours Overtime is performed and meal break is delayed or not taken on a Saturday (requires use of shift type āMissed OT meal breakā) | P.T + F.T |
MA000119 - Overtime Saturday 0-2 | When Overtime is performed on a Saturday (requires use of shift type āOvertimeā) | P.T + F.T |
MA000119 - Overtime Saturday 2+ | When more than 2 hours Overtime is performed on a Saturday (requires use of shift type āOvertimeā) | P.T + F.T |
MA000119 - Overtime Sunday | When Overtime is performed on a Sunday (requires use of shift type āOvertimeā) | P.T + F.T |
MA000119 - Overtime Sunday & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Sunday (requires use of shift type āMissed OT meal breakā) | P.T + F.T |
MA000119 - Overtime on Public Holiday | When Overtime is performed on a Public Holiday (requires use of shift type āOvertime on Public Holidayā)* | P.T + F.T |
MA000119 - Overtime on PH & Work w.o break | When Overtime is performed and meal break is delayed or not taken on a Public Holiday (requires use of shift type āMissed OT meal breakā + āMissed OT meal break on PHā)* | P.T + F.T |
MA000119 - Penalty Saturday & Work w.o break | When ordinary hours is performed and meal break is delayed or not taken on a Saturday (requires use of shift type āMissed meal breakā) | P.T + F.T |
MA000119 - Penalty Sunday & Work w.o break | When ordinary hours is performed and meal break is delayed or not taken on a Sunday (requires use of shift type āMissed meal breakā) | P.T + F.T |
MA000119 - Penalty work on PH & Work w.o break | When ordinary hours is performed and meal break is delayed or not taken on a Public Holiday (requires use of shift type āMissed meal breakā + āMissed meal break on PHā)* | P.T + F.T |
MA000119 - Work on Subst. Pub.Hol. | When hours are performed on a substituted Public Holiday (requires use of shift type āPublic Holiday Substituteā)* | All |
MA000119 - Work without meal break | When ordinary hours is performed on shift type āMissed meal breakā | P.T + F.T |
MA000119 - Work without meal break Casual | When ordinary hours is performed on shift type āMissed meal breakā | Casual |
Automatically applied without āShift typeā
Name | Applies | For |
MA000119 - Cas. Penalty Saturday | When ordinary hours is performed on a Saturday | Casual |
MA000119 - Cas. Penalty Sun lvl.0-2 | When ordinary hours is performed on a Sunday | Casual level 0-2 |
MA000119 - Cas. Penalty Sun lvl.3-6 | When ordinary hours is performed on a Sunday | Casual level 3-6 |
MA000119 - Cas. Penalty work on PH | When ordinary hours is performed on a Public Holiday* | Casual |
MA000119 - Casual Loading | For all hours worked | Casual |
MA000119 - Penalty 10pm-12am | When ordinary hours is performed Mon-Fri between 10pm - 12am | All |
MA000119 - Penalty 12am-6am | When ordinary hours is performed Mon-Fri between 12am - 6am | All |
MA000119 - Penalty Saturday | When ordinary hours is performed on a Saturday | P.T + F.T |
MA000119 - Penalty Sunday | When ordinary hours is performed on a Sunday | P.T + F.T |
MA000119 - Penalty work on PH | When ordinary hours is performed on a Public Holiday* | P.T + F.T |
š” Penalties related to a delayed or missing Meal break are not automated in Planday. You will need to manually adjust the shifts for the appropriate penalty to apply, by splitting the shift to:
Shift type āNormalā for the first 6 hours
Shift type āMissed meal breakā until the break was allowed or until the shift has ended. To learn more about it, navigate to āMeal break delayed or not takenā.
Shift type āMissed OT meal breakā should be used accordingly when the shift is during Overtime and the meal break is delayed or missing.
Shift type āMissed OT meal break on PHā should be used accordingly when the shift is during Overtime on Public Holiday and the meal break is delayed or missing.
Shift type āMissed meal break on RDOā should be used accordingly when the shift is during work on a Rostered day off and the meal break is delayed or missing.
Shift type āMissed meal break on PHā should be used accordingly when the shift is during a Public Holiday and the meal break is delayed or missing.
*Public Holidays
Action required: Note that this requires you to set up a Public Holiday calendar that is relevant for your State/region and your employees. Learn more about how to create a Public Holiday Calendar in this article.
If using the Xero integration to Planday, you will need to review which setup suits to ensure public holiday hours are sent from Planday to Xero correctly. Learn more in this article.
See related articles:
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