This article highlights what you need to know to keep your records in Planday accurate if you have scheduled shifts that overlap daylight saving time changes.
When does DST start?
DST transition for the spring to summer seasons can occur at different dates around the year across the globe. In Australia, the time adjustment usually occurs on the first Sunday of October on the following dates:
1 October 2023
6 October 2024
5 October 2025
When the DST period begins, the clocks advance one hour during the warmer months. Practically, this means that on the date when the DST period begins, the clock will instantly advance by one hour - when the clock strikes 02:00am, it would immediately become 03:00am instead. So, on this date, the hour between 02:00 and 02:59:59 disappears in any given time zone).
What does this mean for you, and how to make adjustments in Planday
The DST practice can have different implications for managing your organisation in Planday. It depends on your policies and the country where you conduct your operations. The following fixes only apply if you have night shift employees working at a time that crosses over a DST change.
Check and edit the shift duration for the shifts that overlap with the DST. As the clock changes forward (and one hour will be removed), you should ensure that the shift duration remains correct.
For example: A shift starting at 10:00 pm and ending at 04:00 am should account for six payable hours. If scheduled on a DST start day, it should account for five rather than six hours. For this overlapping shift, you must manually decrease the length to correctly account for the actual worked hours (remove one hour).
Check your payroll data to ensure no discrepancy or miscalculation in the number of hours worked for the date when daylight saving time changes occurred. If your payroll data depends on approved shifts and, by extension, on the duration of those shifts, making sure that the shift duration is correct should also be enough to correct your payroll data.
Remember to also communicate any changes to your employees to ensure that everyone is on the same page and avoids confusion.
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