This article highlights what you need to know to keep your records in Planday accurate if you have scheduled shifts that overlap daylight saving time (DST) changes.
When does DST end?
DST adjustments for the summer to the winter seasons can occur at different dates around the year across the globe. In Australia, the time adjustment usually occurs on the first Sunday of April on the following dates:
Sunday, 2 April 2023
Sunday, 7 April 2024
Sunday, 6 April 2025
Sunday, 5 April 2026
When the DST period ends, the clocks are set back one hour during the colder months. Practically, this means that on the date when the DST period ends, the clock will instantly go back by one hour (for instance, when the clock strikes 03:00am, it would immediately become 02:00am instead. So, on this date, the hour between 02:00 and 02:59:59 occurs twice in any given time zone).
What does this mean for you, and how to make adjustments in Planday
The DST practice can have different implications for managing your organisation in Planday. It depends on your policies and the country where you conduct your operations. The following fixes only apply if you have night shift employees working at a time that crosses over a DST change.
Check and edit the shift duration for the shifts that overlap with the DST. As the clock changes backward (and one hour will occur twice), you should ensure that the shift duration remains correct.
For example: If a shift starts at 10:00 pm and ends at 04:00 am, it should account for six payable hours. But, if it's scheduled on a DST end date and we gain an hour, you'll need to manually increase this shift until 05:00 am, or adjust the timesheet entry, so that it accounts for seven hours instead of six.
Check your payroll data to ensure no discrepancy or miscalculation in the number of hours worked for the date when daylight saving time changes occurred. If your payroll data depends on approved shifts and, by extension, on the duration of those shifts, making sure that the shift duration is correct should also be enough to correct your payroll data.
Remember to also communicate any changes to your employees to ensure that everyone is on the same page and avoids confusion.
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