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How to set an employee's salary
How to set an employee's salary

Set a fixed salary for your employees.

Stina Klauk avatar
Written by Stina Klauk
Updated over a week ago

🎯 This article is for beginner admins looking to assign fixed salaries to their employees. Get familiar with editing employee details to make full use of this feature.

Planday simplifies the payroll process and offers many options to ensure your employees are paid correctly, even in complex circumstances. To learn about assigning hourly wages, please go to How to set an employee’s hourly wage or Classification and wages.

Set an employee's pay by assigning a fixed salary

You can set an employee's fixed salary by navigating to People > Employees > click the name of the employee and press Edit > go to the Employment tab > scroll down to the Fixed Salary section and press Edit salary.

Planday EN Screenshots for HC.001.png

From there, you can set the following:

  • Salary amount - Set the employee’s fixed salary amount.

  • Salary period - Choose between Monthly (default), Fortnightly, Weekly, Annual or Four-weekly.

  • Valid from - Set a date when this salary or change should come into effect. This is useful for setting a salary date from the next payroll.

  • Expected working hours - Set the expected number of working hours per salary period. This is used to calculate the daily cost in the Schedule.

  • Standard settings for payroll report (Optional) - Set a Salary code if you use a payroll integration that requires this information.

Planday EN Screenshots for HC.001.png

By setting Payroll costs in Schedule, it is possible to estimate how the salary expenses for fixed-salaried employees appear when scheduling.

Read more about How to display payroll costs of salaried employees in the schedule.

Please note that the fixed salary employees must have a pay rate of 0 (zero) under Employee groups: Wage, so they are not registered with double pay.

If you are unsure of the correct Award coverage for your company or your employees, we encourage you to visit the Fair Work Commission Awards finder page or contact the Fair Work Ombudsman to discuss this further. Getting this right is crucial and sets the foundation for paying your employees correctly. You should also seek any independent legal advice as appropriate for your business.

View Salary history

By clicking on History next to the Details tab, you’ll be able to see the changes made to the salary.

  • 🟢: The active salary is marked by a green symbol

  • 🟡: If there’s a fixed salary that should take effect in the future, it is marked by an orange symbol.

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