Merge fields for Employee contracts

Save time by merging employment and personal details directly into Employee contracts instead of manually typing information.

Saad Saeed avatar
Written by Saad Saeed
Updated over a week ago

🎯 For Admins and HR managers.

When working with Employee contracts in Planday, you can cut down on manually entering information into the contract and automatically fill in the values. Use the merge fields functionality to pull Employment or Personal details directly from the employee's profile and replace the values in the contract with the input fields below before uploading.

You can use the merge fields while composing Employee contracts in Planday text editor or when uploading a contract in Microsoft Word.

Manually entering the input fields in your contract may not always work. To use them correctly, it is recommended to copy and paste directly from the table below.


English text + English merge fields

Value

Input field for Planday text composer

Input field for Microsoft Word

bank account

<bankaccount>

bankaccount

bank account number

<bankaccountnumber>

bankaccountnumber

bank reg. number

<bankregnumber>

bankregnumber

birth date

<birthday>

birthday

city

<city>

city

company

<company>

company

company address

<companyaddress>

companyaddress

company bank account

<companybackaccount>

companybackaccount

company city

<companycity>

companycity

company zip code

<companyzip>

companyzip

contact person

<contactperson>

contactperson

contract city

<contractcity>

contractcity

country

<country>

country

date dismissed

<datedismissed>

datedismissed

department name

<departmentname>

departmentname

department name and address

<departmentnameandaddress>

departmentnameandaddress

e-mail

<email>

email

email operator

<emailoperator>

emailoperator

employee address

<address>

address

employee group

<employee_group>

employee_group

employee group and hourly wage

<employeegroupandhourlywage>

employeegroupandhourlywage

employee type

<employeetype>

employeetype

employer name

<employername>

employername

first name

<firstname>

firstname

full name

<fullname>

fullname

hourly pay

<hourpay>

hourpay

initials

<initials>

initials

last name

<lastname>

lastname

mobile

<mobile>

mobile

monthly pay

<monthpay>

monthpay

name operator

<nameoperator>

nameoperator

phone

<phone>

phone

phone operator

<phoneoperator>

phoneoperator

post code

<Postcode>

postcode

primary department name

<primarydepartmentname>

primarydepartmentname

salary identifier

<salaryidentifier>

salaryidentifier

salary period

<salaryperiod>

salaryperiod

sender e-mail

<senderemail>

senderemail

sender name

<sendername>

sendername

sender phone

<senderphone>

senderphone

signed city

<signcity>

signcity

signed date

<signdate>

signdate

social security number

<ssn>

ssn

start date

<start date>

start date

today’s date (dd/mm/yyyy)

<todaysdate>

todaysdate

today’s date wide (weekday dd. mmm yyyy)

<todaysdatewide>

todaysdatewide

username

<username>

username

work time

<worktime>

worktime

work title

<worktitle>

worktitle


Utilise custom fields in the Employee contract

Any additional data fields you may have created in the Employee Create form will have a Custom prefix.

Value

Input field for Planday contract editor

Input field for Word

Example custom field

<Custom_keycardnmumber>

Custom_keycardnmumber


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