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Setting up Punch Clock breaks
Setting up Punch Clock breaks

This feature allows your employees to punch in and out of their breaks using the Punch Clock.

Stina Klauk avatar
Written by Stina Klauk
Updated over a week ago

🎯 For expert admins. Employees, see How to Punch in and out of breaks here.

If your business uses Punch Clock, you can activate clocking for breaks via the Punch Clock for your employees. You can determine whether employees can punch in and out for breaks via the Planday app, via Punch Clock in the browser or via the Planday Kiosk app.

Please note:

  • By default, breaks in the Punch Clock are unpaid but can manually be changed to paid.

  • Any penalties that are payable to employees relating to missing meal breaks are not automated in Planday, and you will have to manually adjust the shifts for the appropriate penalty to apply. To learn more, click here.

How to set up breaks in the Punch Clock

Go to Settings > Punch Clock > Advanced > Access to breaks in Punch Clock.
Here you can add or remove access on a Department and Employee group basis:


When you activate breaks on a Department (via the Activate column pt.4), all Employee groups and Employee types associated with it will be included.
If some employees should not have access to breaks in the Punch Clock, they can be deselected in the Show break button checklist.

Please make sure you check this carefully and note that overriding any minimum break requirements could be in breach of your compliance obligations. You should seek independent legal advice as appropriate for your business.

Using automatic break rules as forecast

When you activate breaks in the Punch Clock, you will be greeted with the following message:

This message indicates that if you have already set up automatic breaks, these will act as a forecast when breaks in the Punch Clock are activated. This means that on the Schedule you will see automatic breaks ahead of time, but as soon as the shift finishes, the automatic break will disappear and only the actual punched-in break will be shown.

The example below shows what a break looks like on a shift when it is only used for the forecast.

How to change an unpaid Punch Clock break to a paid one

As mentioned before, breaks in the Punch Clock are unpaid by default. If you want to convert to a paid break, go to the Schedule and edit the relevant shift. Click on the pencil icon next to the Breaks section and change the break from Unpaid to Paid.

See related articles:

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